How To Check If A Property Is Registered With The Stat Of New Jersey

Document of Registration
Transfer of Ownership
Inspections
Violations
Certificate of Inspection aka "Green Cards"
Condominium, Cooperatives and Mutual Housing Corporations
Penalties and Judgments

Document of Registration
How can I register as the owner of a multiple dwelling house/hotel/motel?
Registrations can be completed online utilizing the DCA Service Portal Home · DCA Service Portal (dynamics365portals.us)
How long does information technology take to receive the Certificate of Registration?
It takes approximately 3-5 days to process an online registration once received in the Bureau.

What does it toll to register?
There is a $10 per building fee, to exist paid by e-check or credit card at the fourth dimension of your online submission. Additionally, there is an option to mail in your check. Currently, this is a i-time fee valid for as long every bit you lot own the property.

What is an "In-canton" agent and why do I need one?
The Law requires that an possessor provide the office with the name and address of an individual who must reside or maintain an office in the county in which the property is located. This person is authorized to receive service of process on behalf of the record owner.

What happens if an owner fails to register?
Failure to annals will event in the issuance of a Judgment in the amount of $200 and additional Judgments can exist entered every 30 days thereafter.

What do I do if I need to make changes on my Certificate of Registration?
Registrations tin can be updated online utilizing the DCA Service Portal Home · DCA Service Portal (dynamics365portals.u.s.)
Transfer of Ownership
What should I exercise if a sell my property?
You lot should notify the Bureau immediately that you are no longer the owner by utilizing the "No longer own property" choice on the DCA Service Portal Domicile · DCA Service Portal (dynamics365portals.u.s.a.) . Your submission should include the proper name and address of the new possessor and the date of endmost.
Am I responsible for an inspection fee nib if I sell my property?
If you were the possessor on the date of the inspection, yous are responsible for the inspection fee bill.
Inspections
How oftentimes must multiple dwellings, hotels and or motels be inspected?
Currently, the Bureau is required to inspect each hotel and multiple dwelling at to the lowest degree once every v years.
If the owner lives at the belongings, does the possessor's unit have to exist inspected?
Aye, the Bureau is required to inspect the entire property.

What is an addendum inspection?
An Addendum is an inspection which takes place in between cyclical inspections. Most often an addendum inspection is performed when a complaint is received, or when an inspector finds violations at the fourth dimension of the reinspection which did not be at the time of the cyclical inspection.

How much time does an possessor have to correct violations?
The Bureau is required by law to provide 60 days to correct the violations. The 60-twenty-four hour period menstruation starts 10 days after the Bureau mails the inspection report via regular USPS mail. If the USPS is unable to deliver the inspection report past regular post the 60-twenty-four hours catamenia starts the date the inspection notice is posted to the building.

When will a reinspection have place?
The reinspection volition take place quondam later on the sixty days has expired and every bit scheduling permits.

Can I asking a reinspection before the 60-twenty-four hours menstruum has expired?
You may do so but is must be in writing from the owner of the property. Your request can be emailed to BHIInspections@dca.nj.gov, mailed to the Bureau of Housing Inspection, PO Box 810, Trenton, New Jersey 08625; or faxed to (609) 633-6208.

How do I utilize for an extension of fourth dimension for correcting violations?
Directions for requesting a time extension can be constitute on the reverse side of the inspection report. Extension requests may exist made utilizing the DCA Service Portal Home · DCA Service Portal (dynamics365portals.u.s.).

Additionally, request can be fabricated in writing and must incorporate: a list of the violations that have already been corrected; the reason/due south why the remaining violations cannot be corrected by the required date; and the expected engagement by which all violations volition be corrected. Extension requests must exist submitted 2 (2) weeks prior to the "Re-inspection" date printed on the inspection written report. Requests tin can be emailed to BHICodeAdmin@dca.nj.gov, mailed to the Bureau or faxed to 609-633-6208.

Are hotel, cabin and multiple domicile owners responsible for scheduling the five-yr cyclical inspection or a reinspection?
No. The Bureau tracks the dates for which cyclical inspections and reinspections are due.

Should I call to schedule a reinspection?
No. A field inspector volition schedule an appointment to perform a reinspection of your holding.

Is the owner contacted to schedule a reinspection?
The constabulary does non require BHI Inspectors to contact owners prior to conducting a reinspection. Nonetheless, possessor's may make a request for a "delight call" discover to be attached to their Inspection report, by contacting the Code Administration Section at BHICodeAdmin@dca.nj.gov or 609-633-6216. If an inspector is unable to gain entry to your building, he or she will leave a notice so that you can contact them.

What happens if the inspector cannot proceeds admission to the building?
Three attempts will be fabricated by a BHI Inspector to conduct an inspection or a reinspection. After the third effort the inspector volition notify the possessor that 3 attempts have been made to perform an inspection of their edifice, and that on each of these attempts access to the building was non fabricated bachelor and therefore an inspection cannot be performed. The owner volition be given xiv days to contact the inspector to schedule the required inspection. Failure on the part of an owner to comply with the Notice volition result in the assessment of a budgetary penalty.
Violations
What practise I do if I wish to request an exception to the violation that was cited?
You may file an exception request in writing within 30 days of when the inspection report and orders were delivered and served. Please use the "Application for Exception" form As well refer to the reverse side of the inspection study for further instructions on requesting an exception.
Tin can I competition the violations?
You may exercise so by requesting an Authoritative Hearing. Hearing requests may be made utilizing the DCA Service Portal Domicile · DCA Service Portal (dynamics365portals.us). Your hearing request must be submitted online or in writing and must be postmarked within 15 days later the orders were delivered and served. Exist sure to include each effect, factual, legal or procedural, intended to be raised at the hearing, as whatsoever issue non so raised shall be deemed to be waived. Refer to the contrary side of your inspection study for farther instructions on requesting a hearing.

I was cited to fire rate an flat entry door. How do I correct this violation?
It depends upon the type of existing entry door. Hither are some examples:

Example one- A hollow core door or doors which do non comprise fire rated glass must exist replaced with a solid wood door affluent at 1 3/4" to 1 three/four" which equals the equivalent of a fifteen minute burn rating. Steel doors and whatsoever composite type doors without a labeled rating must as well exist replaced.

Instance two- Raised panel doors may be painted with 2 coats of fire retardant (intumescent) paint on the apartment side of the door, which may require a compatible sealer coat. The possessor must sign an affidavit acquired from the State Inspector, as proof of the fire retardant paint existence practical to the door. Any other questions virtually fire rated doors can be answered by Bureau Code Administration Officers past calling (609) 633-6216.
Certificate of Inspection aka "Greenish Cards"
How do I go a Certificate of Inspection aka "Green Card"?
A Document of Inspection is issued after the property is properly registered, inspections and reinspections have been conducted, all violations are corrected and all fees paid. The Certificate volition be bachelor for downloading on the DCA Service Portal Home · DCA Service Portal (dynamics365portals.us)
If I want to sell my property or refinance my mortgage, do I need a Certificate of Inspection?
No you practice non. The Bureau of Housing Inspection is not mandated by police to issue a Certificate of Inspection for this purpose. When an owner contacts the Bureau of Housing Inspection requesting a Certificate of Inspection, the Bureau will exercise whatever it can to conduct an inspection and/or issue a document of inspection. Withal, it is important to know that it was never the intention of the Due north.J. Legislature or the office of the Bureau to have inspections conducted for the purpose of completing real estate transactions. The Bureau is neither funded nor equipped to process inspections for properties being sold, nor can it let inspections, requested for these properties, to delay the inspections of other properties, which have already been scheduled. Currently, the inspection of each hotel and multiple dwelling will exist scheduled and conducted as soon every bit possible after the fifth ceremony date on which information technology had previously been inspected.
Condominium, Cooperatives and Mutual Housing Corporations
Who is responsible for completing an application for a condominium or cooperative?
Since the Agency considers a Condominium Association or Cooperative as the owner of the property, the Association would list the name of the Association or Cooperative every bit the owner with a c/o person and mailing address. The In Canton Amanuensis, Manager, Officers and Registered Agents of the Association or Cooperative are responsible for completing the registration application.
Who is responsible for correcting the violations in the common and exterior area of a Condominium or Cooperative?
The Clan is responsible for the correction of all cited violations.

Who is responsible for correcting the violations in the individual units?
Associations and cooperatives are ordered to right all violations, however, ordinarily they require the individual unit owner to correct the violations in the individual units.

Who is responsible for notifying the owners when the cycle inspection and reinspection will occur?
The Association or Cooperative is responsible for notifying the unit owners.

Can a Townhouse endemic in "Fee Simple Ownership" be exempt from Bureau's jurisdiction?
Yes, if certain conditions are met. See "Fee Unproblematic Buying".
Penalties and Judgments
I receive a penalty, whom should I phone call?
You should phone call the Bureau'south Compliance Section at (609) 633-6229.
Tin a penalty be reduced?
A penalty for non-payment of an inspection fee or reinspection fee cannot be reduced. A penalty for failure to right the violations can be negotiated past contacting the Bureau Compliance Part.